AdRx is the IU enterprise solution for advising notes. All IUPUI advisors should be using this system. You can find more details and resources about using AdRx below.
AdRx and advising records
How to gain access to AdRx
If you need access to AdRx, you will need to complete the following steps:
- Users need to have completed FERPA training and the Data Acceptable Use Agreement. You can check on a user’s current completion of these two requirements by entering their network ID (e.g., “jmdoe”) and then hitting tab on this compliance site (ignore the HRMS piece—that's for university employee data, not applicable here).
- Users should ask their unit’s data access coordinator to submit a DART request for AdRx access, requesting the appropriate profile (e.g., advisor, recorder).
- Users should then ask their unit’s advising administrator to create an AdRx profile of the same type requested in the DART system (e.g., advisor, recorder). If an advising administrator does not appear to have the ability to create profiles in AdRx, they may contact Tim O’Malley in the IU Office of Completion and Student Success to request that access.
Key features and quick notes templates
The Google drive folder below has a handout with an overview of key features of AdRx, as well as a folder of quick notes templates. If you have your own quick notes templates you would like to share with colleagues from across campus, please email those to firstname.lastname@example.org.
AdRx advisor training recording
View a recording of an advisor training session on utilizing AdRx in your work. If you don't already have access to this Kaltura playlist, email email@example.com to request access.
These guidelines were developed by members of the Campus Advising Council (CAC) and adopted by the CAC in May 2015. These guidelines are focused on the academic advisor role in AdRx. Career services professionals, student affairs educators, and registration and records staff may develop their own guidelines for appropriate use of AdRx.
Please consult with your office or school to determine whether unit-specific policies or procedures exist regarding the content of AdRx notes. Particularly note whether there is a unit-wide consensus on how to consistently identify appointment type, purpose, and discussion topic. Also consider training any student staff in your unit regarding appropriate AdRx usage.
Documenting interactions with students of concern
These guidelines were developed by the IU Office of Completion and Student Success and then adapted to our context at IUPUI, specifically gathering feedback and insights from CAPS and the Office of Student Conduct. The Campus Advising Council adopted these guidelines for the IUPUI campus to guide our work in responding to students of concern and documenting those interactions appropriately. This document provides guidance and language for documenting these interactions in AdRx.